How to read your Etsy monthly statement

Updated September 14, 2026 · 7 min read · Sources checked on publication

The monthly statement is the only file Etsy gives you that contains what it actually charged, rather than what it estimated. It is also genuinely confusing to read: money lives in two different columns depending on the row, some rows belong to one order and some to the whole shop, and a few rows are not money at all. Here is what each part means.

Getting the file

In Shop Manager, go to Finances → Monthly statements → View all monthly statements, choose the year and month, and select Generate CSV. Etsy emails you a link when it is ready. It is a separate file from the Orders CSV, and the two answer different questions: Orders tells you what sold, the statement tells you what it cost.

The two columns that trip everyone up

This is the single most important thing about the file. It has both an Amount column and a Fees & Taxes column, and a given row uses one or the other:

• Sales and refunds put their value in Amount.
• Fees and taxes put their value in Fees & Taxes and leave Amount alone or use it differently.

So summing the Amount column gives you sales without costs, and summing Fees & Taxes gives you costs without sales. Neither total is your income, and a spreadsheet that adds one column and calls it a result is the most common way people get this wrong. You need both, with the correct sign.

On signs: charges are positive and credits are negative in the fee column. A refunded fee appears as a negative charge, which is correct but reads backwards if you assume every fee row is a cost.

What each row Type means

Deposit and Payment rows are not income

These are the rows that quietly ruin a total. A Deposit is Etsy moving money you have already earned into your bank; a Payment is a movement inside your payment account. Include either in a revenue sum and you count the same money twice. They are useful for reconciling against your bank, and useless for working out what you earned.

Per-order rows versus shop-wide rows

The Type alone does not tell you whether a row belongs to an order — the Title does. Within Fee and Marketing rows, the split is:

• Attached to one order: transaction fee, processing fee, regulatory operating fee, and the Offsite Ads fee. These carry an order number and can be subtracted from the sale that caused them.
• Shop-wide: listing fees, Etsy Ads, the Etsy Plus subscription, and VAT on Etsy’s fees. These belong to the month, not to any sale.

That distinction matters more than it sounds. Listing fees are a good example: you are charged $0.20 when a listing is created or renewed, whether or not it sold, so there is no honest way to attach a particular listing fee to a particular order. Per-product profit has to treat them as a cost of running the shop. Etsy Ads is the same — it is spend against the shop, not against a sale.

Offsite Ads is the opposite and catches people out, because it feels like advertising spend but is charged per attributed order and belongs to that order. If you are working out which products actually make money, that fee has to land on the specific sales that carried it — see the Offsite Ads guide.

Where the order number lives

In the Info column, written as Order #123456789, and sometimes in the Title instead. If a row has no order number anywhere, it is shop-level by definition.

Why a month never reconciles exactly

Even done correctly, one month’s statement will not tie out against that month’s orders, and the reasons are structural rather than mistakes:

• Refunds are dated when they happen. A December sale refunded in January is revenue in December and a refund in January. Neither month tells the whole story on its own.
• Listing renewals lag the sales that caused them. A listing that sells at the end of the month renews immediately, but that charge can easily be counted against a month whose orders you are not looking at.
• Sales tax is not yours. Etsy collects it from the buyer and remits it, so it appears in the file but was never income. It inflates any total that treats the statement as a sales report.
• Some sales have not settled yet. Orders at the end of the month may not be available for deposit, which is why your payout doesn’t match your sales either.

The practical consequence: treat a single month as directional and a full year as authoritative. When a month looks strange, the first thing to check is whether a refund from a previous month landed in it.

What the statement still can't tell you

Everything above gets you to what Etsy charged, which is only one half of profit. The statement has no idea what your materials cost, what your time is worth, or what you actually paid for the postage label versus what you charged for shipping. Those are the numbers that decide whether a product is worth making, and none of them are in any file Etsy produces.

MakerMargin reads both files — the Orders CSV for what sold and the monthly statement for what Etsy really charged — matches the per-order fees to their orders, keeps the shop-wide ones at shop level, and adds the material costs you enter once. Where a statement exists it uses Etsy’s exact figures instead of estimating, so the profit you see is the one your statement agrees with.

If you only want to check a single sale, the free fee calculator does that without any file at all, and the fee breakdown explains each charge you will see on these rows.

Row types and column names described here match the statement CSVs MakerMargin parses and Etsy’s own help centre guidance on monthly statements, checked 14 September 2026.